PMO Deployment, Operation, and Enhancement

Organizations, which include small, medium and big EPC, continue to be challenged with the consistent application of defined project management processes, resource planning, forecasting, and other business demands. A well-managed Project Management Office (AGES-PMO) can address these challenges in order to ensure successful project delivery. We work with customers/clients when they need to deploy a new PMO, operate a PMO, or optimize and enhance an existing PMO to meet a set of evolving challenges, functions, and services.

Deploying a New PMO in collaboration with AGES

The first step AGES takes in deploying a PMO is to assess the current environment and develop a deployment roadmap incorporating your organization’s culture and operating practices. AGES will work with you to identify, prioritize, and establish a set of fundamental PMO functions and services. Deployment includes establishing governance standards, developing the PMO Charter and communications plan, identifying resource needs and performance measures, incorporating the right amount of repeatable delivery processes to fit your culture, and improving the competencies of your staff through training and mentoring. Emphasis is on the PMO providing an organizational entity focused on improving the management of your portfolio.

Operating a PMO

If project management is not a core competency, consider outsourcing the PMO. AGES works in partnership with you to understand your goals and establish a structure that will achieve them. We will evaluate what you currently have in place and will subsidize as required. Or, if preferred, can utilize our customizable toolkit of proven techniques and methodologies. Constant communication, incorporating organizational change management, is crucial to the success and is a core tenet of our AGES operating model. Performance measures are collectively established upfront with you, and progress toward established goals is continually evaluated via quality and performance reviews.

Enhancing an Existing PMO

PMOs are consistently being challenged to provide additional value to their organizations. To meet business demands, projects must be completed faster and cheaper. The business wants more transparency and they look to the PMO to optimize project resources. AGES can help your company rise to the challenge. To take your PMO to the next level, AGES will first review and evaluate your existing Project Management Organization structure, and provide recommendations targeted to enhance it. We will develop a transformational roadmap, identifying areas of opportunity, and will collaboratively with you create an implementation plan for deployment. Common areas of focus for this type of transformation may include enhanced visibility, level of PM competency evaluation, portfolio resource optimization, demand management of both project and operations work, and facilitating organizational change. PMOs offering this level of service govern with a senior management focus on strategic issues and facilitate change across the organization.

AGES will evaluate and recommend the solutions with the best practices prevalent in established companies from tender to handing over.
Audit of the following departments
1. BD /Tendering and proposal department
2. Engineering Department
3. Procurement
4. Construction (Introduction of Master Construction Plan and then subsequent planning at site)
5. Extra Claims in EPC projects
6. How to identify change/ deviations in specifications timely and write for change in specifications to client/customers?
7. Communication channels/Process
8. Reporting Systems Viz; DPR/Monthly Progress Report to client and management also.
9. Concept of monthly review meetings.
10. Concept of budget at certain levels like Manager and above level at working levels is must.
11. Planning & Billing

Once audit is over, AGES will submit brief report of ten pages to you about ongoing processes in your esteemed organisation and subsequently deliberations will be proposed with you, AGES will provide a set of recommendations by involving ourselves in your ongoing projects.